Versions

This feature is very useful for software projects that have a new version release at frequent cycles. For example, the current version of the product is, say, v1.0 and in the next release, a major revamp is done to the UI and new features are added to the product. Since the UI change is throughout the entire project, most of the screenshots in the product documentation will change. In this case, it is not apt to change the v1.0 documentation since there will be existing customers who will be using v1.0 of the product. The ideal thing to do would be to create a new version of the documentation (say, v2.0) and work on the changes for the new product version.

We built this feature since we faced the same problem with our other product (BizTalk360). After version 7.10, we decided to make a complete change to the UI and add new features for a brand new v8.0 of the product. However, when it came to documentation, there was no option for us to manage the project versioning easily in the tool we were using. We had ~800 articles and we had to completely recreate the 800 articles specific to version v8.0. This just doubled the number of articles in our documentation library.

Project versioning in Document360

By default, when a project is created in Document360, the version is numbered as "v1" and marked as the main version and made as a public version.

To create a new project version,

1. Navigate to Settings. Select Versions from the left menu.

2. Click Add New Version button

   1. Choose the base version from which you want to create a copy of the documentation
   2. Provide a version number (e.g., v2)
   Warning

   Version 0 is not supported
   3. Optionally, you can provide a name for the version. This can be used to identify the version and the purpose why it was created. It can also be the release name.

3. Click Add to add the new version

Manage Project Versions

Once a project is created, you will notice that there are different configuration options available such as —